Creating and sending e‑mail messages

Creating and sending e‑mail messages

Here's how to fill out the message window in most e‑mail programs. These steps may vary, depending on what e‑mail program or web-based service you are using:

1. In the To box, type the e‑mail address of at least one recipient. If you're sending the message to multiple recipients, type a semicolon (;) between e‑mail addresses.
   In the Cc box, you can type the e‑mail addresses of any secondary recipients—people who should know about the message but don't need to act on it. They'll receive the same message as the people in the To box. If there are no secondary recipients, leave this box blank. Some e‑mail programs also have a Bcc field, which allows you to send a message to people while hiding certain names and e‑mail addresses from other recipients.
2. In the Subject box, type a title for your message.
3. In the large blank area, type your message.
   To attach a file to the message, click the Attach File button  on the toolbar (located just below the menu bar). Locate the file, select it, and then click Open. The file now appears in the Attach box in the message header.

You're done! To send the message, click the Send button. It will zip through the Internet to your recipients.

Note

• To change the style, font, size, or color of the text, select the text, and then click one of the buttons or menu items that allow you to change the text formatting.

Reading e‑mail messages

Most e‑mail programs and web-based e‑mail services have an inbox where you can read messages you have received. You might have to click a button labeled Send/Receive, or something similar, to receive new messages. To see a list of e‑mail messages you've received, click Inbox in the Folders list of your e‑mail program. Your e‑mail messages should appear in the message list. The list typically shows who sent the mail, the subject, and when it was received.

To read a message, click it in the message list. The contents of the message might appear below the message list in the preview pane. If so, double-click it in the message list to read the message in a separate window.

Click the inbox to see your e‑mail messages

To reply to a message, click the Reply button.

Create contact groups (mailing lists)

A contact group, also called a mailing list, is a collection of contacts that simplifies the process of sending e‑mail to groups of people. By addressing a message to a contact group, you save time by not having to add each recipient's address to the message. You can send the message to everyone in the contact group at once.

When using contact groups, keep in mind that they don't hide the e‑mail addresses of the recipients. When you send a message to a contact group, all the recipients can see the names and e‑mail addresses of the other recipients.

1.     Click to open Windows Contacts.